Prepaid Cards

Prepaid cards intended for small gifts, prizes, or survey incentives may be purchased through the Cashier's Office.

Card Types Available

  • Amazon - physical gift cards and e-gift cards
  • Target - physical gift cards and e-gift cards
  • US Bank Visa prepaid cards - physical gift cards ($1.50 charge per card)

Requesting Prepaid Cards

  1. Complete the Prepaid Card Request Form for each time a disbursement is need. A separate form must be submitted is purchasing from more than one vendor listed above, and a separate form must be submitted for each card denomination issued.
  2. If the prepaid card request supports compensation to Human Subject Survey Participants, IRB approval should accompany the Prepaid Card Request Form.
  3. Upload the completed documents to our secure folder at https://cashier.rice.edu/secure-file-uploads.

Disbursing Prepaid Cards

  1. Complete the Prepaid Card Disbursement Log
  2. Upload the completed form to our secure folder at https://cashier.rice.edu/secure-file-uploads.
  3. An IRS Form W-9 form must be collected for all non-Rice affiliated recipients. Forms should not be collected in person but, instead, collected through a secure upload process, then shared with the Cashier's Office through RiceBox.

Cards will be held by the Cashiers Office until disbursement guidelines are satisfied for all recipients in a single request.

Considerations

  • Cards provided to Rice University students will be reported as scholarships and will be reflected on Tax Form 1098-T .
  • Non-Rice affiliated recipients may receive Tax Form 1099 if Rice accumulated payments to a recipient meet the $600 reporting threshold. Accumulated payments may include other forms of payments.