Third Party Sponsorships


Third-party sponsored billing is a billing method by which an entity such as company, corporation, or government agency can establish direct invoicing and payment on behalf of the student.

Rice University students who are being sponsored by his or her employer or government can participate in our third-party billing service. Personal sponsors or sponsors that pay based on the student’s grades are not eligible.

How it works:

To initiate the process, the student must provide a letter (also called financial guarantee or authorization) issued from their sponsor to the Cashier's Office containing the following information:

  • Student name and Student ID number
  • The beginning and ending date of the sponsorship
  • Types of fees covered (tuition, fees, health insurance, housing, dining, etc)
  • Restrictions in funding related to financial aid that may be received by a student.
  • The sponsor's billing address
  • Letter must also state that Rice University will be paid directly. Payments should never be sent to the student directly.

Once the sponsor's letter is received, an anticipated payment credit memo for the amount authorized by the sponsor will be applied to the student's account.

Click HERE to download the Third Party/Sponsored Payment instructions.

Important Notes:

Per the Student Financial Responsibility Agreement, the student is fully responsible to pay for all tuition, room and board, fees and other charges incurred by the student or assessed as a result of registration and/or receipt of services or fines. Payment(s) not received from a third party sponsor or pre-paid plan by the deadline will result in the removal of the student's third party/sponsor anticipated payment credit memos from the student account. Any charges left unpaid on the student's account are subject to standard billing and late fees, registration holds, transcript/degree holds, and collection agency actions.

Important Dates:

Fall 2020 - Undergraduates / Graduates
Fall 2020 - Undergraduates / Graduates Date
Sponsor letters due to Cashier's Office 7/31/2020
Anticipated payment memos added to student accounts 8/1/2020
Sponsors invoice date 9/10/2020
Anticipated payment memos removed from student accounts 9/30/2020
Registration Holds added to student accounts for non-payment 10/11/2020
Spring 2021 - Undergraduates / Graduates
Spring 2021 - Undergraduates / Graduates Date
Sponsor letters due to Cashier's Office 12/20/2020
Anticipated payment memos added to student accounts 1/4/2021
Sponsors invoice date 1/28/2021
Anticipated payment memos removed from student accounts 2/28/2021
Registration Holds added to student accounts for non-payment 3/11/2021
Summer Quadmester 2020
SUMMER QUADMESTER 2020 Date
Sponsor letters due to Cashier's Office 6/30/2020
Anticipated payment memos added to student accounts 7/1/2020
Sponsors invoice date 7/14/2020
Anticipated payment memos removed from student accounts 7/31/2020
Registration Holds added to student accounts for non-payment 8/11/2020
Fall Quadmester 2020
FALL QUADMESTER 2020 Date
Sponsor letters due to Cashier's Office 9/30/2020
Anticipated payment memos added to student accounts 10/1/2020
Sponsors invoice date 10/13/2020
Anticipated payment memos removed from student accounts 10/31/2020
Registration Holds added to student accounts for non-payment 11/16/2020
Winter Quadmester 2021
WINTER QUADMESTER 2021 Date
Sponsor letters due to Cashier's Office 12/20/2020
Anticipated payment memos added to student accounts 1/4/2021
Sponsors invoice date 1/12/2021
Anticipated payment memos removed from student accounts 1/31/2021
Registration Holds added to student accounts for non-payment 2/15/2021
Spring Quadmester 2021
SPRING QUADMESTER 2021 Date
Sponsor letters due to Cashier's Office 3/31/2021
Anticipated payment memos added to student accounts 4/1/2021
Sponsors invoice date 4/13/2021
Anticipated payment memos removed from student accounts 4/30/2021
Registration Holds added to student accounts for non-payment 5/11/2021